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Learn about the process of implementing exam provisions, so that impacts of disabilities and/or ongoing medical conditions can be accommodated.
What are exam provisions
Exam provisions aim to accommodate the impact of a disability and/or ongoing medical condition while maintaining academic standards. This is not intended to give students an advantage over others, but rather to ensure all students have the opportunity to demonstrate their knowledge.
Students need to be registered with the Accessibility Service to apply for exam provisions. This means they have met with an Accessibility Consultant to discuss the impacts of their disability and/or health condition on their learning and provided medical documentation from a relevant registered health professional.
Some examples of exam provisions include:
- Extra time
- Additional breaks
- Use of assistive technology
- Accessible formats
- Scribes and/or readers
- Rescheduled exam after the main exam period
The process for centrally conducted exams
- Student discusses their requirements with their Accessibility Consultant.
- The Accessibility Consultant submits a request for Learning and Assessment Arrangements: Exam Provisions on behalf of the student by the closing date.
- The Academic Liaison Officer in the student’s faculty receives the request and is responsible for approving exam provisions.
- For centrally conducted exams, the Student Administration Unit are responsible for implementing exam provisions with assistance from Accessibility Service, ITD and LX.lab.
- If assistance or clarification is required for complex exam provisions such as customised exam papers e.g. Accessible formatting and splitting content, the Student Administration Unit may reach out to the Subject Coordinator.
Subject Coordinators can view the status of students who have requested exam provisions through the Access database. Approved faculty admins can run the Needs Extra Provisions (NEP) report from CASS.
Extra time
Extra time is the most common exam provision. This is entered by the Exam Team in the Student Administration Unit (SAU) by using the Moderate Quiz feature in Canvas for AI invigilated and timed LMS exams, and the assign to feature in Canvas for take-home exams.
Please do not remove exam provisions that have been entered and quality checked by the Exams Team. UTS is legally obligated to meet exam provisions, so it is vital they remain in place.
Faculty-based exams
For class faculty-based exams, Subject Coordinators may receive requests from Accessibility Services about approved exam provisions that need to be implemented. In addition, an NEP report can be run for confirmation of all students in the class with approved exam provisions.
Academic staff will need to add additional time by using the Moderate Quiz feature in Canvas and assign different availability windows using the Assign to feature in Canvas for students with approved exam provisions.
Accessible formats
Some students may require accessible formats to ensure they can access the exam.
- Accessible formats are thoroughly checked to ensure they meet the requirement of the student.
- In some instances, edits may be needed to ensure the content is accessible. In this case the Subject Coordinators will be contacted.
Scribes and/or readers
Scribes and/or readers Scribes and Readers follow strict requirements to provide the following tasks:
- Scribes – write, verbatim, as is instructed by the student.
- Readers – read the exam paper and any related allowable documents, as instructed by the student.
Scribes and Reader roles are performed by students trained and employed by Accessibility Service and SAU Exams, so that academic integrity of the exam is maintained.